Dear Early Learning and Childcare Services,
The updated Service Profile is now available on the Early Years Hive.
As communicated on 30 April, the below outlines the changes that have been made:
New Facility Section
A new section has been added to the Service Profile to capture and update information in relation to your facility. This section contains new mandatory questions, as well as questions originally included in the Annual Early Years Sector Profile (AEYSP).
Therefore, where possible, questions in the facility section will pre-populate with information that was captured when a service completed the 2022/2023 Annual Early Years Sector Profile. All other questions will be blank and will be mandatory for services to complete.
For any service that did not complete the 2022/2023 Annual Early Years Sector Profile, all facility questions will be mandatory to complete.
Updated Staff Section
Deputy Manager. There is now a new option under staff type for services to capture the Deputy Manager(s) within their service.
Where a service has previously captured their Deputy Manager(s) under the Out of Ratio staff type option, these will need to be reviewed and created under the new Deputy Manager staff type. Deputy Manager will no longer be in an option under the Out of Ratio staff type going forward. Where a service has their Deputy Managers listed as Out of Ratio, this Job Title will now appear blank, and services should deactivate these records.
Services should also review their existing staff included on their Service Profile and where a Deputy Manager is listed currently as an In Ratio staff member, they should change them accordingly to reflect their correct staff type of Deputy Manager where applicable.
Staff Types
Additional changes to the drop-down options under staff type have also been made with Owner-Operator/Sole-Trader being removed and Relief/Cover Staff (Not Assigned to a room) and Student Placement/Volunteer being added.
Staff Information
There are a number of questions relating to staff, originally included and captured in the Annual Early Years Sector Profile, that will now be captured in the Service Profile. The questions are mandatory, and you are required to review and update for all existing staff members.
Please note it is the responsibility of the Partner Service to ensure their Service Profile is accurate and up to date.
For further support, please refer to the Service Profile Guidance Document here. There will also be training videos made available shortly.
Your local CCC (City/County Childcare Committee) also remain available to assist you in completing your Service Profile.
If you require any further assistance or clarification on any of the above, please contact the Early Years Provider centre by raising a ticket as follows to ensure your query is escalated to the relevant team to not delay a reply:
Programme: Core Funding,
Request Type: Service Profile
