Newsletter 25 August 2017


Weekly Newsletter 25 August 2017

Dear Childcare Providers,

Here are the deadlines, important dates and information signposts for you for the week 21 – 25 August, 2017.



25 August, 2017 – Calendars submitted *URGENT TODAY*

All service calendars must be submitted by this date. This deadline can be found in the appendix of each contract. However, as payments are based on your calendars, these should be completed before beginning the registration process


18September, 2017 – CCS snapshot period opens




Bear in mind that whilst a programme might be open for registrations, you cannot register children any earlier than 7 days before the child’s start date.


Registration start/end dates

Even though your service may start and end their programme year mid-week, PIP will only allow registrations to start on a Monday and end on a Friday. For example if you start back on Thursday 31 August and finish on Wednesday 27 June, you will have to register children as starting on Monday 28 August and finishing on Friday 29 June. This will not affect your payments as these are calculated from your calendars.


Using registration ID numbers from 2016/17

If you have children who are continuing their ECCE programme with you from last year, you cannot use their 2016/17 registration ID instead of their PPSN, the system won’t recognise it. You will have to get the parents to fill out the child’s PPSN details on the pre-registration forms which you will find on PIP.


Fees lists and calendars

These should now be submitted so that you can register children. If you have been informed that your fees lists and calendars have to be checked by us, as long as you have submitted a list you can register children, even if we haven’t approved them.


Higher Capitation

The process for applying for the higher capitation is now open. The guidelines and forms are on the DCYA website here at the bottom of the page. We have attached both to this email for your convenience.


Minimum enrolment exemptions

The guidelines regarding minimum enrolments are in the appendix of your ECCE contract, point 9. We have attached the guide to this email. If you need an exemption, please contact your development worker who will send you a form. Don’t forget if you have more than one ECCE room, and one has less than 8 children, you need an exemption for the second room. Check the guidelines (attached) to see if this is relevant to you.


LINC applications

It is our understanding that applications for the additional capitation available for those who have undertaken the LINC course will be available towards the end of September/early October, with the payments beginning at the end of October.


Closure of 2016/17 programmes

This concerns the closure of last year’s TEC and CCS/P programmes and does not refer to current registrations.

The 2016/17 CCS/P programme closed last Friday and the 2016/17 TEC programme closes today. If you have outstanding registrations or amendments to registrations for either of these programmes, you must have completed them by Friday 29 September.


Free resource exchange

We were contacted by SMILE Resource Exchange to see if it would be of benefit to childcare services. SMILE allows businesses, including childcare businesses, to request or offer reusable materials, surplus stock or anything else for use by other services. It is FREE and might be a useful resource to pick up or pass on classroom equipment, furniture or other supplies. You can find out more at The service is available to businesses in the Republic of Ireland. Registration is free and can be done here


If you have any queries about anything contained in this bulletin, please do not hesitate to contact your development officer on 0449335454 or email This email address is being protected from spambots. You need JavaScript enabled to view it.


Kind regards

Westmeath County Childcare Committee



Higher Capitation Application Form 2017


Higher Capitation Rules and QA 2017


mininum numbers guidelines